Toyota Connected is looking for an Administrative Assistant who will be responsible for providing administrative support to executives and office staff in a well-organized and timely manner. This is a highly-energized, fast-paced, innovative and collaborative startup environment; therefore, it is essential that not only the skillset, but also the personality matches such an environment.
What you will do:
- Act as the point of contact between the executives and internal/external clients
- Provides administrative support for office staff
- Orders and manages daily catering for lunches
- Orders office supplies and performs asset management
- Handle requests and queries appropriately
- Arrange meetings and appointments and provide reminders for onsite and offsite meetings
- Make travel arrangements
- Assist with receptionist duties on occasion
- Create, edit, or and proofread various business communications, including power point presentations
- Proven experience as an executive administrative assistant
- Bilingual in Japanese is required
- An energetic, positive disposition
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Strong experience in calendar scheduling in MS Outlook
- A keen eye for design and an ability to take rough drafts of presentations and create visually appealing user content
- Exemplary planning and time management skills
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- High School degree; Bachelor degree or additional qualification as personal assistant would be considered an advantage
- Excellent compensation
- A friendly work environment where people help each other out and enjoy working on a team
- Unlimited* time off (*Ok, well nearly unlimited.)
- Four months of paid parental leave. We want new moms and dads to have an opportunity to tend to their new or growing family
- Nice perks like 401(k) with generous match, gym memberships, game rooms, free food, team activities and happy hours
Who is Toyota Connected?
Toyota Connected is a new company created to bring big data and cloud intelligence into all aspects of the mobility experience so that driving a Toyota or Lexus is more personal, intuitive and safe. We create and enable technologies that delight and simplify the lives of those who use our products and empower them to think of, and use their vehicle in whole new ways.
Toyota Connected is proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.